The iPortals solution provides your company with its own Web Document Portal Solution.
This feature stores the documents sent in an web portal interface, for a period of 5 years per document.

Documents uploaded is converted into exact electronic replicas of the paper based documents.
All documents are encrypted to prevent manipulation and hosted in a secure environment.

Uploaded documents may include:

• Monthly Statements
• Monthly Invoices
• Newsletters
• Meeting Notifications
• Meeting Minutes
• General Notices
• Financial Reports
• Yearly Budgets

Unencrypted emails can be read by any moderately-skilled hacker leaving you suscpetible to internet crimes such as Phising, Identity Theft and Viruses. Keep your email communications private with

Secure Certificates let you digitally sign emails to prove that the attachments and email content actually came from you. Secure Email Certificates allow you to easily encrypt your emails and ensure that the attachments and messages may only be read by the intended recipients. Digitally signing email with a digital Certificate means that it is impossible for anyone to edit the content of your mail without the recipient being alerted.
iPortals utilize Secure Email Certificates for email encryption. Each clients emails are sent from a unique email account and the cetificate is applied to this email account.

Our expertise in encryption gives you the easiest way to guarantee your privacy.
Futhermore we encrypt each document with 128bit RC4 encryption all in accordance with SARS regulations
The iPortals solution has the feature of sending automated email notifications.

We do this in one of 2 ways:

• Email notification without Attachment
  An Email is sent to the recipient of a Document notifying them that a new document has been uploaded and is ready for viewing and providing a summary of the document e.g the balance owing on your statement is R 3,000 with R 1,000 in current and R 2,000 in 30 days. Click here to view your statement.


• Email notification that includes the document as an Attachment
  An Email is sent to the recipient of a Document notifying them that a new document has been uploaded and is ready for viewing and providing a summary of the document e.g the balance owing on your statement is R 3,000 with R 1,000 in current and R 2,000 in 30 days. Please open the attachment to view your document.
  This feature is not available to MDA Property systems clients.

The iPortals integrated SMS service is a powerful customer interaction tool that seamlessly integrates into the iPortals cloud based communication system.

An SMS is sent to the recipient of a Document notifying them that a new document has been sent to them and is ready for viewing.

This feature provides a summary of the document e.g the balance owing on your statement is R 3,000 with R 1,000 in current and R 2,000 in 30 days. Click here to view your statement.

This feature is a must have for any company that is struggling to recoup amounts owing quicker and more effectively.

The iPortals integrated Fax feature integrates advanced fax to email capabilities so that you can reach your entire client base.

The Document is attached to a fax transmission and full tracking and auditing is included in this feature.